Executive Personal Assistant to Director - Ruisheng Indonesia

Join Ruisheng Indonesia as a Executive Personal Assistant to Director and play a pivotal role in ensuring seamless executive operations in our dynamic office located in Lippo Karawaci, Tangerang. This is a unique opportunity to support high-level leadership while gaining invaluable experience in a fast-paced, international environment. As our Executive Personal Assistant, you will be the backbone of our Director's daily operations, handling a diverse range of tasks with professionalism and efficiency.

In this role, you will manage the Director's calendar, coordinate meetings, and handle travel arrangements, ensuring everything runs smoothly. You will also assist with document preparation, correspondence, and data entry, using tools like Microsoft Office Suite and Google Workspace. Additionally, you will support the Director in preparing for board meetings and other high-profile events, helping to ensure a polished and professional presentation.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's calendar and schedule appointments, ensuring efficient use of time.
• Coordinate meetings and travel arrangements, including booking flights, hotels, and transportation.
• Assist with document preparation, correspondence, and data entry using Microsoft Office Suite and Google Workspace.
• Support the Director in preparing for board meetings and other high-profile events, including compiling presentations and materials.
• Handle administrative tasks such as expense reports, invoices, and other financial documents.
• Provide general office support, including managing office supplies, ordering equipment, and maintaining a tidy workspace.
• Maintain confidentiality and discretion in handling sensitive information.
• Assist with event planning and coordination, including logistics and vendor management.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience as a Personal Assistant or similar administrative role.
• Proficient in using Microsoft Office Suite and Google Workspace.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work well under pressure.
• Fluent in both English and Indonesian.
• Ability to handle multiple tasks simultaneously with attention to detail.
• Professional demeanor and discretion when handling sensitive information.

🛠️ Keahlian

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